Facility Project Manager Position
Reports to Director of Facilities 

Position Summary:

Project Managers within Facilities Management develops facility projects, both renovation and new construction and large to small, to support the West Herr's facility initiatives, from initiation stage through planning, design and construction. Manages and coordinates the activities of a designated project with a specific timeframe and funding amount to ensure that goals or objectives of the project are accomplished within specified timeframe and funding parameters. 

  • Develops conceptual plans and budgets for facilities projects to support fiscal decision-making.
  • Coordinates with Director of Facilities and Ownership to facilitate rational facility planning, budgeting, and scheduling.
  • Develops planning documents for initiation of projects to gain approval at Director of Facilities level.
  • Prepares requests for proposal and conducts all necessary meetings to facilitate hiring architectural and construction management services.
  • Monitors and reports on all phases of planning and construction to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.  
  • Coordinates all parties involved in the planning, design, and construction process by assigning tasks and providing guidance for specific functions.  
  • Secure governmental approvals, permits and variances as required, attend any planning/zoning board meetings as necessary
  • Develops and maintains facility project budgets. 
  • Coordinates with Director of Facilities to develop recommendations for selection of professional services. 
  • Conducts pre-construction meetings, reviews bids, and recommends award of contract. 
  • Coordinate's construction contracts and monitors their execution and distribution. Inclusive of contract change orders and monitors their execution. 
  • Review contract plans and specifications for compliance with project requirements. 
  • Receives pay requests from professional consultants and contractors and approves for payment. 
  • Monitors and facilitates resolution of construction contract disputes and claims. 
  • Coordinates with facility occupants and assists the move-in to new facilities.
  • Coordinate final walk through and punch lists to meet all manufacturers renovation requirements
  • Assists in development, implementation and maintenance of new and existing standards of practice for project management activities. 
  • May prepare or participate in the preparation of abstracts, operations and procedure manuals and other written material and documentation as required. 
  • Ensures effective, timely written and oral communication with consultants and internal customers during all phases of design and construction. 
  • Performs other job-related duties as assigned. 

Required Skills:
  • 3 years construction management experience.
  • Bachelor's degree and/or certification in related field - preferred.
  • Knowledge of facilities planning and construction management processes and procedures. 
  • Experience in successfully managing relationships with contractors, subcontractors and outside vendors
  • Knowledge of estimating, budgeting, and scheduling practices.
  • Knowledge of building codes and standards of practice.
  • Knowledge of construction materials and methods. 
  • Knowledge of supervisory practices and principles. 
  • Skills in reading and interpreting plans and specifications and to compare them with construction progress. 
  • Skills in both verbal and written communications.
  • Proficient in Word Excel and Outlook. CAD and graphic software knowledge helpful.
  • Travel required within the local greater Buffalo and greater Rochester area.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.